Record Keeping¶
All records of the Quality Assurance System will be maintained by the Head of Quality.
These records may be electronic. In this case standard ACA computer back-up procedures. The Quality Assurance Manual shall be used to ensure record integrity.
ACA will use computer back-ups that will be kept on a mainframe computer(s) or on a mobile flash drive that can be disconnected from the main frame computer and kept in a fire proof safe. The Head of Quality is responsible for ensuring that all quality related information, document, records, forms and logs are backed up once a week.
The following paper and electronic records shall be maintained for a period of five (5) years:
- Non-compliance Report, Form QAS-1;
- Audit or Inspection Checklist Form QAS-2, Including Follow Up Inspections;
- Audit or Inspection Form QAS-3, Including Follow Up Inspections;
- Audit or Inspection Report Form QAS-4, Including Follow Up Inspections;
- All Quality Assurance Committee Meeting Log, Form QAS-5.
Document Retention¶
Analysis and Retention of Documents and Records, documents are a valuable tool for quality control. Head of Quality shall ensure that QAS documents are randomly checked for their accuracy and correct completion.
Whenever QAS documents are missing or discrepancies/irregularities are found, an appropriate report shall be forwarded to the Head of Flight Operations.