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Record Keeping

All records of the Quality Assurance System will be maintained by the Head of Quality.

These records may be electronic. In this case standard ACA computer back-up procedures. The Quality Assurance Manual shall be used to ensure record integrity.

ACA will use computer back-ups that will be kept on a mainframe computer(s) or on a mobile flash drive that can be disconnected from the main frame computer and kept in a fire proof safe. The Head of Quality is responsible for ensuring that all quality related information, document, records, forms and logs are backed up once a week.

The following paper and electronic records shall be maintained for a period of five (5) years:

  1. Non-compliance Report, Form QAS-1;
  2. Audit or Inspection Checklist Form QAS-2, Including Follow Up Inspections;
  3. Audit or Inspection Form QAS-3, Including Follow Up Inspections;
  4. Audit or Inspection Report Form QAS-4, Including Follow Up Inspections;
  5. All Quality Assurance Committee Meeting Log, Form QAS-5.

Document Retention

Analysis and Retention of Documents and Records, documents are a valuable tool for quality control. Head of Quality shall ensure that QAS documents are randomly checked for their accuracy and correct completion.

Whenever QAS documents are missing or discrepancies/irregularities are found, an appropriate report shall be forwarded to the Head of Flight Operations.

Storage Peroid

Document_Retention